While running for state treasurer, Republican State Senator Roby Smith touted his attendance record, noting in digital and television advertising that he “never missed a vote” during his twelve years in the legislature.

But since being sworn in as state treasurer in January 2023, it’s not clear whether Smith has regularly worked at the state capitol.

Staff in the State Treasurer’s office and the Iowa Department of Administrative Services refused Bleeding Heartland’s requests for records that would show how often Smith comes to work in Des Moines. After months of delay, both entities declined to provide keycard data that would indicate when the treasurer entered his capitol office. Smith’s chief of staff, Molly Widen, also said there are no calendar entries showing which days her boss has worked in the main office.

Iowa’s open records law stipulates that “free and open examination of public records is generally in the public interest even though such examination may cause inconvenience or embarrassment to public officials.”

For the first time in four years, the state of Iowa submitted its Annual Comprehensive Financial Report and its Single Audit for the previous fiscal year without months of delays. The Iowa Department of Administrative Services released the comprehensive financial report covering fiscal year 2023 (July 2022 through June 2023) in late December, and the State Auditor’s office published the Single Audit on March 29.

The Annual Comprehensive Financial Report typically comes out within six months of the end of a fiscal year. But Iowa State University’s switch to the Workday system for accounting in fiscal year 2020 created enormous difficulty in compiling accurate financial data. As a result, the state’s comprehensive report for FY2020 came out nine months behind schedule.

For the next two years, turnover within the Department of Administrative Services delayed work on the comprehensive report, which came out more than seven months late for FY2021 and eight months late for FY2022.

The Single Audit is a mandatory report covering federal dollars spent by state agencies and universities. It typically comes out in late March but can’t be issued before the comprehensive report is complete. So beginning in FY2020, Iowa’s Single Audit was months late for three years in a row.

Governor Kim Reynolds gave four of her top staffers raises ranging from 13 percent to 17 percent several months after Republican lawmakers approved a major boost to the governor’s office budget.

The large pay increases took effect in early September, according to salary records Bleeding Heartland obtained through a public records request. All staff in the governor’s office had already received a 3 percent raise at the beginning of fiscal year 2024 in July.

Public employees often receive a small bump in compensation at the start of a new fiscal year, but few are able to obtain raises of 10 percent or more without a promotion or a significant change to their job duties.

A spokesperson for Reynolds described the salary hikes as an “important investment” and asserted that “offering salaries commensurate with experience and job responsibilities is critical to ensuring optimal performance and continuity of state government.”

However, data the governor’s office provided to Bleeding Heartland did not support the claim that many of Reynolds’ staffers were previously underpaid compared to counterparts in similar states.

The state of Iowa’s chronic lateness in producing financial reports threatened to disrupt the flow of federal funds to Iowa’s universities this year, documents obtained by Bleeding Heartland show.

For the third year in a row, the state will be more than six months late to publish its Annual Comprehensive Financial Report (ACFR), which the Iowa Department of Administrative Services compiles. As of June 26, only six states had not published their comprehensive financial reports for fiscal year 2022 (see appendix 2 below).

The delay has pushed back the publication of Iowa’s statewide Single Audit, a mandatory annual report for non-federal entities that spend a certain amount of federal dollars.

To address concerns raised by the U.S. Department of Education, state auditors worked out an arrangement to produce individual FY2022 Single Audit reports for Iowa’s three state universities by the end of June. The State Auditor’s office released the first of those reports, covering the University of Iowa, on June 27.

Going forward, state auditors will prepare separate Single Audit reports for each Iowa university by March 31, the federal deadline for providing such documentation.

A notice posted in January on the EMMA website, the leading source for data and documents related to municipal bonds, did not clarify why Iowa’s ACFR would be late again. Tami Wiencek, public information officer for the Department of Administrative Services, has not replied to inquiries about the reason for the extended delay. Records indicate that staff turnover at the agency has derailed what was for many years a smooth process.

More than four months after the usual publication date of December 31, Iowa’s Annual Comprehensive Financial Report (ACFR) for the fiscal year that ended on June 30, 2021 is nowhere in sight.

It’s the second straight year that the detailed report on state finances is far behind schedule. The ACFR must be completed before many other annual audits of state government entities can be conducted.

For decades, Iowa routinely published the report within six months of the end of the previous fiscal year. That time frame earned the state a Certificate of Achievement for Excellence in Financial Reporting from the leading organization for government finance officers.

CAUSE OF DELAY STILL UNCLEAR

The report for fiscal year 2020 was delayed for about nine months, mostly because of accounting problems at Iowa State University. But the university told Bleeding Heartland in January that ISU “submitted all year-end financials, responded to audit questions and completed recommended changes for the final financial statements by Nov. 12, 2021.” That’s only about six weeks after the deadline for most state government entities to send fiscal year-end data to the Iowa Department of Administrative Services.

Iowa’s human resources agency will not release certain statistics on pending sexual harassment or hostile workplace complaints involving state government employees, Democratic State Senator Janet Petersen revealed this week.

Speaking to fellow senators on April 25, Petersen expressed concern about how many complaints continue to be filed, despite Governor Kim Reynolds’ stated “zero tolerance” policy on harassment.

She said the Department of Administrative Services told her there are 199 pending cases but refused to break down the numbers by type of complaint or class of employee affected. Senators have not even been told whether any of Reynolds’ nominees or appointed agency directors have been the subject of a workplace environment investigation.

Petersen also faulted the DAS for not informing those who initiate cases about the agency’s findings.

For the second straight year, the state of Iowa missed a deadline for releasing a detailed report on state finances. Officials publicly acknowledged the delay last week but have not explained why the Annual Comprehensive Financial Report for fiscal year 2021 is not complete.

Staff at the Iowa Department of Administrative Services, which compiles this report, have not responded to five inquiries from Bleeding Heartland about the matter over the past two weeks. Staff at the Iowa Department of Management, which prepared a public notice about the late report, likewise ignored three attempts to clarify the source of the problem.

Governor Kim Reynolds’ office was able to spend nearly 40 percent more than its $2.3 million budget appropriation during the last fiscal year, mostly by shifting personnel costs onto other state agencies.

Documents Bleeding Heartland obtained through public records requests show that eight state agencies covered $812,420.83 in salaries and benefits for nine employees in the governor’s office from July 1, 2020 through June 30, 2021. In addition, the Office for State-Federal Relations in Washington, DC remained understaffed, as it has been throughout Reynolds’ tenure. The vacant position should allow roughly $85,000 in unspent funds to be used to balance the rest of the governor’s office budget, as happened last year.

The governor’s communications director Pat Garrett did not respond to four inquiries over the past two weeks related to the office budget. But records indicate that unlike in 2020, federal COVID-19 relief funds will not be tapped to cover salaries for Reynolds’ permanent staffers in fiscal year 2021.

In an unusual move, Governor Kim Reynolds is allowing two state agency directors she appointed early this year to continue serving through next year’s legislative session, even though they lacked the votes to be confirmed by the Iowa Senate.

Reynolds withdrew the nominations of Department of Management Director Michael Bousselot and Department of Administrative Services Director Adam Steen shortly before state lawmakers adjourned for the year in May. Days later, she rejected the directors’ resignations, saying she would resubmit their names to the Senate in 2022, documents obtained through public records requests show.

The governor’s office has not publicly announced Reynolds’ decision to hold over Bousselot and Steen and did not respond to Bleeding Heartland’s inquiries.

The Department of Management handles state budget planning as well as disbursements from Iowa’s general fund and various other funds. The Department of Administrative Services handles human resources, payroll, and procurement of goods and services for state government.

Iowa still has not finalized its Comprehensive Annual Financial Report for the fiscal year that ended on June 30, 2020. That report is typically published by the end of December, but Iowa State University was more than six months late in providing its year-end financial data to the Iowa Department of Administrative Services, which compiles the annual reports.

ISU’s problems with extracting financial data coincided with the university’s switch to the Workday computer system for accounting, which happened on July 1, 2019–the beginning of the 2020 fiscal year. Although many people spent months trying to submit ISU’s fiscal year 2020 data to the state, the university submitted “incomplete and very draft financial statements” in February 2021, more than four months after the normal time frame for state government entities to send complete, auditable data to the Department of Administrative Services.

Editor’s note from Laura Belin: The Governmental Accounting Standards Board and the Government Finance Officers Association now discourage use of the common acronym for this report, because when pronounced it sounds like a racial slur. Bleeding Heartland will avoid using the acronym in the future. Original post follows.

Challenges in obtaining auditable financial data from Iowa State University continue to delay the publication of the state’s Comprehensive Annual Financial Report (CAFR) covering the fiscal year that ended June 30, 2020. The Iowa Department of Administrative Services compiles the CAFR and typically publishes it by December 31. The latest edition has been held up because ISU was unable to submit its year-end financial data on the usual timetable.

The university switched to using the Workday computer system for accounting at the start of the 2020 fiscal year. While Iowa’s public universities have long sent year-end data to the Department of Administrative by October 1, ISU is still working on some “supplemental pieces” six months later.

Editor’s note from Laura Belin: The Governmental Accounting Standards Board and the Government Finance Officers Association now discourage use of the common acronym for this report, because when pronounced it sounds like a racial slur. Bleeding Heartland will avoid using the acronym in the future. Original post follows.

The state of Iowa missed a deadline for publishing a key report on its finances because Iowa State University was unable to provide the data on time.

Iowa’s public universities have typically submitted their financial information to the state by October 1, allowing the state to complete its Comprehensive Annual Financial Report (CAFR) by December 31. But ISU is more than four months behind schedule in submitting data for fiscal year 2020.

The delay stems from the university’s transition to a new accounting method using Workday software, raising concerns about the functionality of the computer system state government committed to in 2019.

Three state agencies that play important roles in Iowa’s use of COVID-19 relief funds will have new leadership in the coming weeks.

The turnover underscores the need for lawmakers, state and federal auditors, and the news media to keep a close watch on how Governor Kim Reynolds’ administration spends money Congress approved last year to address the coronavirus pandemic.

Iowa Medical Director Dr. Caitlin Pedati received a 45 percent raise this summer despite a state policy limiting within-grade pay increases, records obtained by Bleeding Heartland show.

Department of Administrative Services (DAS) Interim Director Paul Trombino III advocated for Pedati to receive the unusually large raise three weeks after informing state agency directors that they could give employees within-grade salary hikes of up to 3 percent.

State rules also require that “any within grade pay increase must be accompanied by a current performance evaluation,” Trombino reminded directors in the same memo. However, staff with the Iowa Department of Public Health (IDPH) and DAS did not answer questions about whether anyone has formally reviewed Pedati’s work this year.

The agency handling payroll for Iowa’s executive, judicial, and legislative employees will not follow President Donald Trump’s recent executive order allowing payroll taxes to be deferred for the last four months of this calendar year.

Wendy Noce, the Centralized Payroll program manager for the Iowa Department of Administrative Services, announced the decision in a September 4 email to state entities.

Des Moines freelance writer John Morrissey digs into how a well-connected company landed a lucrative state contract. Laura Belin contributed reporting to this story.

Four months after being awarded a contract to administer Iowa’s worker’s compensation program for state employees, a politically connected West Des Moines company has apparently not come to terms with the state to continue its work.

Sedgwick Claims Management Services LLC was selected in early March to keep handling the program, even though a competitor achieved a better score on three cost proposal items. The state will pay Sedgwick $7.9 million in administrative costs over six years. Runner-up bidder TRISTAR Risk Enterprise Management LLC offered to do the work for a little more than $6 million, a potential savings of nearly $1.9 million over the contract period.

The Iowa Department of Administrative Services (DAS) provided copies of all submitted bids for the current and previous bid cycles upon receiving John Morrissey’s public records request. But the department has declined further comment about the award and refused to clarify the scoring system or other matters related to this bid process. The new DAS director Jim Kurtenbach did not respond to a request for an interview about this matter.

Sedgwick’s bid contact officer referred questions to several state officials and the company’s public relations office. That office also did not respond to Bleeding Heartland’s inquiry.